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2017 Jingle Jam Request for Proposal

Jingle Jam 2017

International Live Events Association-ILEA  

Greater Philadelphia Chapter

Request for Proposal

Jingle Jam


Annual networking event bringing together professional organization members, meeting planners and hospitality businesses in support of the industry and to increase awareness of the organizations involved in production.

Event Inquiry:

Organizations:          ILEA (Formerly known as ISES)
Event Title:               Jingle Jam
Event Location:        TBD
Type of Event:          Annual Holiday Networking Event
Theme:                     TBD based on venue selection
Expected Guests:     200-250 Attendees
Projected Date:         December 19, 2017    
Time:                         6:00 PM to 9:00 PM

Scope of Work:

Venue:  Looking for a host venue that is willing to donate their space for a large event and production.  Some key points:

All inclusive price of $35

Any additional costs are at a donation from venue/caterer
Including facility rental, food, and beverage

                Need space and capacity for a band

                Need space and capacity for AV production of Projector, screen and other staging elements

                Need special offer on secured Valet or self parking

                Need flexible set up & breakdown day and times

                Need Coat Check & Registration Area

                Need a staging area to accept early deliveries; gift bags, or charitable items

                Need staging area to also be our “office” during set up day

                Need Union Fees waived, if there is union at the facility/venue


Appetizers and Stations Style Dinner
Open bar (minimum beer and wine)
Capacity eating for all guests during program
Cocktail/networking space

Benefits as a Host Sponsor:

Recognition on Evites, social media, Facebook, and post-publicity *
Opportunity to showcase venue to Event Community
Opportunity to invite clients and potential clients to showcase your product, which would not be added to the overall costs
Recognition for your sponsorship on event signage and availability to place promotional items within gift bags
Complimentary ticket(s) based on sponsorship level
Address Attendees from the stage for 3-5 minutes to Showcase your venue
Email list of all attendees for Venue Sales follow up

* Depending on when your sponsorship and your level of participation is confirmed.

If you are interested in our Request for Proposal, please complete the following information and return by October 20th, 2017 to Victoria Lehew at

Venue: ___________________________________________________________________

Venue Description: ________________________________________________________


Capacity: _________________________________________________________________

Address: __________________________________________________________________

City_____________________________________ State _______ Zip _______________

Contact Name_____________________________________________________________


Phone______________________________________ Fax _________________________



If there any other ways you would like to sponsor, please let us know!



The Mission of ILEA is to educate, advance and promote the special events industry and its network of professionals along with related industries. Learn more.

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ILEA Chapter President: Erin Crofchick

450 Martin Street, Philadelphia, PA 19128

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